If you are interested joining the City of Waldo in serving our residents, please bring your resume to City Hall or email to citymanager@waldo-fl.com.
OPEN POSITIONS
- Administrative Assistant Position [Open Until Filled]
- Pay – $15/hour
- Benefits – Health/Life Insurance, Retirement Contributions
- Hours – Mon-Thurs 7:00 AM – 5:30 PM
- Location – City Hall 14458 NE 148th Ave, Waldo, FL 32694
- Position Summary
-
The Administrative Assistant provides day-to-day clerical and operational support to help the office run efficiently. This role manages schedules, communications, records, supplies, and routine administrative tasks while delivering professional service to customers, vendors, and visitors.
-
- Key Responsibilities
- Manage calendars, schedule appointments and meetings, coordinate conference rooms, and communicate schedule changes.
- Monitor shared and individual email inboxes, draft routine correspondence, route messages, and follow up on requests.
- Answer and direct phone calls, greet visitors, and respond to general inquiries in a courteous and professional manner.
- Order, receive, and maintain office supplies; monitor inventory, compare pricing, track deliveries, and coordinate with vendors.
- Prepare, edit, format, copy, scan, and distribute documents, reports, presentations, and meeting materials.
- Maintain organized electronic and paper filing systems while following records-retention and confidentiality requirements.
- Coordinate meetings, including agendas, materials, attendance details, and notes or action items as requested.
- Process routine forms, invoices, purchase requests, expense documentation, mail, and deliveries.
- Enter and update information in spreadsheets, databases, and office systems with a high level of accuracy.
- Support travel arrangements, office events, onboarding activities, and special projects as assigned.
- Help maintain orderly shared workspaces and report equipment, facility, or technology issues to the appropriate contact.
- Qualifications
- High school diploma or equivalent required; additional administrative or business training preferred.
- Prior administrative, clerical, office support, or customer service experience preferred.
- Proficiency with Microsoft Word, Excel, Outlook, and common office equipment.
- Strong written and verbal communication skills.
- Excellent organization, time management, attention to detail, and follow-through.
- Ability to prioritize multiple tasks, meet deadlines, and work independently or as part of a team.
- Professional judgment, reliability, and discretion when handling confidential information.
- Work Expectations
-
This position generally works in an office environment during regular business hours. Occasional schedule flexibility may be required to support meetings, deadlines, or office events. The employee may periodically need to move office supplies, files, or equipment consistent with the essential duties of the role and any applicable accommodations.
-
This job description summarizes the primary duties of the position and is not intended to be an exhaustive list. Responsibilities may change based on business needs.
“The City of Waldo is an Equal Employment Opportunity Advocate. If you have any questions about equal employment opportunities or feel you may have been discriminated against, you may contact Amanda Brown, City Manager at (352) 468-1001 or by email at citymanager@waldo-fl.com”